Key features of a document management system
Self-assessment: This is achieved mediating the OCR (electronic eyes), which are able to read all the text for later, according to a key assigned to folders, they are able to call the document.
Searches: Searches fast and accurate information.
Intuitive interface: It sounds obvious but it seems to developers of document management software, for I have seen complicated programs, others not so but little showy. Ideally, an intuitive program with a Windows environment, simple and does not require long periods of learning.
Certified Scanning: If it is a document management software approved by the Inland Revenue, we retain the electronic document as the original and destroy the physical bill, yes, provided certain requirements and steps.
Work Flow: A Work Flow is a workflow, to exemplify it would be to move to a document, which is what would a physical invoice for example, that anger through different people and departments to reach their final location. Thanks to the simple Work Flow embodying some records managers can quickly and easily create complex workflows.
Anything that can be done with a physical document: This is, stapling, Unclip, compile, compose, decompose, generating files, folders, index documents and folders, sign, seal, add notes, text attachments, edit ... etc..
Managing email: As more and more information are generated emails, important information in some cases, it is important that the document management software is able to manage, sort, move the OCR even in their attachments to perform after precise searches.
Horizontal application and finish: This means you must be a finished product and applies to all sectors, regardless of size. Since being a finished product all you have to do is parameterized, thus sparing us long and costly custom development periods.
DO NOT use proprietary format: Some records managers what they do is to transform all documentation in a proprietary format, which in my view is quite dangerous because if you ever want to change software prices to transform the documents again their original formats can be a strong barrier.
Tema: Key features of a document management system
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